The use of first-class airline accommodations may also be authorized for an attendant, under FTR 301-13.3(a) to accompany the employee in order to provide the requisite services en route. The employee’s condition must be substantiated in writing by a competent medical authority. Travel by an employee with a disability or special need. The use of first-class airline accommodations may be authorized when it is necessary to accommodate an employee’s disability or other special need."Reasonably available" does not include any airline accommodations with a scheduled arrival time that is later than the employee’s required reporting time at the duty site, or with a scheduled departure time that is earlier than the time the employee is scheduled to complete duty). (For purposes of this paragraph, "reasonably available" means airline accommodations scheduled to leave within 24 hours of the employees’ proposed departure time or scheduled to arrive within 24 hours of employee’s proposed arrival time. "Reasonably Available" - Regularly scheduled flights between the authorized origin and destination points include only first-class airline accommodations. The use of first-class accommodations may be authorized or approved when coach-class accommodations or premium-class other than first-class accommodations are not reasonably available.The Use of First-Class airline accommodations will only be authorized or approved under the following circumstances:.NOTE: The guidance in this chapter applies to, 1) appointed officers and employees 2) appointed Federal Advisory Committee members and Special Government Employees 3) Commissioned Officers 4) "Invitational Travelers", i.e., nonfederal persons providing a direct service who are serving without pay or at $1 a year and 5) Non-FTE Persons, i.e., Visiting Fellows, IRTAs, CRTAs, Special Volunteers, and Guest Researchers. For information on train accommodations, see FTR 301-10.160 to 301-10.164. NOTE: This chapter only addresses premium-class airline accommodations. However, there are limited exceptions when first-class or premium-class other than first-class airline accommodations may be used (See FTR 301-10.123 to 301-10.124). In accordance with the Federal Travel Regulation (FTR), employees who perform official business travel, both domestic and international, must use coach-class accommodations (See FTR 301-10.122). This chapter describes the policies and procedures for authorization and approval of premium-class airline accommodations for official travel. NIH Manual System, contact the Division of Management Support (DMS), OMA on 30, or enter this URL:.Content of this chapter, contact the Office of Financial Management on 30 or 30.As a result, a new GSA Portal page is available at. **** Section D, 2, g was updated to reflect information on acceptance of payment from a nonfederal source.įTR Links: GSA has recently modified it's web site display of FTR Chapters 300-304. *** Section D, 2, h was updated to reflect Section 6.4.3 of the HHS Travel Manual. **10/17/11 revision updates the 14-hour rule under Section D.2.h aligning the NIH Travel Manual with the HHS Travel Manual Specifically, the NIH was granted an exception to the policy and as a result, will be able to provide waiver approvals for three different time intervals, i.e., 6-month, 1-year, 3-years, based on an OD/Office of Medical Service evaluation of an employee's medical records. The amended language in that note addresses the updated 2008 HHS policy regarding authorization for the use of premium class common carrier accommodations due to medical disabilities, and the corresponding waiver period in some cases. *8/11/08 revision was made to the note after Section E 1. Filing Instructions: This 6/7/04 partial revision of Chapter 13 includes: (1) a new NOTE under Section D(1)(b) and revised reference material in Section D(2)(c). Partial Revision include: Section D, 2, g was updated to reflect information on acceptance of payment from a nonfederal source.Ģ. Explanation of Material Transmitted: The material transmitted to NIH Travel Policy updates the conduct of official travel, employees and others who receive approved medical waivers are to be authorized only business-class seating unless the circumstances are such that first-class accommodations can be properly justified.
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